Scheduling Coordinator – Remote Flexible

Why Integritas?

Meaningful Work
Connect your work to spiritual, physical and financial wellbeing for your community.

Good People
At Integritas, our values connect and inspire us, our behaviors build healthy relationships, and the services we deliver all reflect our strong culture. To really get how great our company culture is, you have to experience it for yourself!

Great Benefits
Employees at Integritas enjoy great pay and perks, but also have the opportunity to grow and learn (growth is one of our core values!). Our benefits plan has been carefully designed to promote our employees’ and their families’ physical, financial, and spiritual/emotional wellbeing.

Why Scheduling?

Few people have the opportunity to use heart, hands, and head to help others in their greatest moments of need. As a Scheduling Coordinator, you are the brain-power behind ensuring patient care is available at all times! If you love interacting with others and getting to know people, are a creative thinker, and enjoy putting together puzzles and solving problems, this could be a great opportunity for you! Apply here!

Our benefits include:

  • Health, dental, and vision insurance
  • Employee Assistance Program
  • Paid leave – vacation, personal, caregiver, bereavement
  • 401(k) safe harbor match with potential for profit sharing
  • Company-paid education and training, including up to $1,500 in education reimbursement
  • Disability, life, and AD&D insurance paid for by Integritas
  • Cell phone reimbursement
  • Gym membership stipend
  • Occasional paid lunches
  • Remote work flexibility

Opportunity Information:

  • Collect availability for provider schedules
  • Create all emergency department, hospitalist, urgent care clinic schedules, as needed
  • Upload hospital schedules to scheduling software as needed
  • Post/upload all schedules in a timely manner that aligns with the regular posting rotation
  • Maintain and update all provider calendars in scheduling software
  • Send reminders to providers about upcoming shift changes
  • Create and maintain all first shift projects in task management software and ensure that team members are completing their tasks
  • Schedule orientations and shadowing shifts, and enter shifts into Outlook calendar
  • Print hospital calendars as requested
  • Cover any open shifts
  • Be available to be “on call” for provider scheduling support when required (One week on call/Two weeks off call)
  • Update the scheduling on-call schedule
  • Calculate schedule costs as requested
  • Communicate with credentialing department about any provider certification expirations that might affect shifts
  • Communicate with Scribe Manager and Quality Review Coordinator regarding last-minute schedule changes
  • Be available to the Regional Managers and hospital staff to assist with provider and hospital scheduling preferences
  • Be available for hospital staff, as needed, to assist with communications between them and providers about urgent staffing needs
  • Communicate with providers about their future availability and schedule-related plans
  • Meet with providers, as needed
  • Maintain good, personal relationships with the providers
  • Communicate scheduling needs to Administrative Services Manager for recruitment purposes and provider-specific scheduling details to Recruiting department
  • Communicate with locums contacts about providers
  • Work with Education and Quality and Client Relations departments to ensure schedules are satisfactory to both providers and client hospitals
  • Maintain scheduling spreadsheets on SharePoint
  • Write/upkeep SOPs for all duties
  • Update the CRM with shift numbers/locations/rates as needed
  • Create and update email groups
  • Send weekly email reports
  • Keep track of daily activities as needed
  • Order uniforms for new providers
  • Coordinate travel for providers as needed
  • Compile data as requested
  • Track provider bonuses and communicate with financial operations team
  • Attend weekly and monthly operational meetings as required

Requirements:

  • High School Diploma or Equivalent
  • Valid Driver’s License
  • Ability to multi-task, negotiate, and problem solve
  • Ability to think critically
  • Ability to take constructive feedback from a variety of perspectives and weigh the inputs when making decisions
  • Excellent communication skills (written and oral, and through various means)
  • Knowledge of Microsoft Excel and Word
  • Working knowledge of scheduling complexities
  • Able to work well as part of a team
  • Emotional intelligence
  • Extensive smartphone capabilities
Green-01
2250 North Illinois Avenue
Carbondale, IL 62901
[email protected] | 618.833.1691

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